Sending links to unpublished pages

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You can let users without direct access to the Xperience administration view pages that have not been published on the live site. This is useful, for example, when you want someone from outside the system to review a page before it gets published.

  1. In the Pages application, click on the page that you want to send to the user.
  2. Switch to the Properties -> URLs tab.
  3. Click on the Show preview link. A new window with a preview of the page opens (similar to what you can see in Preview mode).
  4. Copy the address of the page from your browser’s address bar.

You can now send the address to anyone without access to Xperience. For example, by copying the address into an email.

Preview links are also included in workflow notification emails. In this case, the preview URL is generated in the context of the user who performed the workflow action.

If you do not want the link to be functional anymore, use the Generate preview link () button next to the Show preview link. The system creates a new link and the previous one becomes obsolete.

Configuration

By default, the system generates new preview URLs automatically for pages under workflow whenever the page’s workflow cycle is restarted. That is when the page switches from the Published/Archived step to the Edit step.

You can disable this behavior in Settings -> Content -> Content management by enabling the Allow permanent preview links setting.