Inserting files into media libraries

This page describes how to insert files into media libraries:

• To insert a file into a media library
• Adding a thumbnail to a file in a media library
• Uploading multiple files into media libraries

Media libraries are suited for storing any type of large files, not only of media character.

To insert a file into a media library

1. Open the Media libraries application.
2. Edit () the media library into which you want to upload the files.

The Media library opens.

Creating a folder (Optional step)

It’s a good practice to organize your files in folders.

1. In the Media library, click New folder (). A New folder dialog box opens.
2. Fill in the Folder name.
3. Click Save.

Inserting a file to a media library

1. Select the folder into which you want to upload the file.

2. Click Upload. An Open dialog appears.

   

3. Choose the file that you want to upload and click Open. Note that you can select multiple files at once.

   

Once you upload the file, you can see it in the folder that you chose to upload it into. Note that you can preview audio, video and picture files at the bottom of the window – under the File tab.

Adding a thumbnail to a file in a media library

The system creates thumbnails for image files in media library automatically when they are first viewed. You can also use your own thumbnails so that visitors can preview files in media libraries.

1. Open the Media libraries application.

2. Edit () the media library in which you want to change a file thumbnail. The Media library opens.

3. Navigate to the file for which you want to change the thumbnail.

4. Select the file.

5. At the bottom of the window, switch to the Thumbnail tab.

6. Click Upload file.

7. Select the picture that you want to use as a thumbnail.

   

8. Click Open.

You have added a thumbnail picture to a file in your media library.

Uploading multiple files into media libraries

If you have FTP access to your website, you can upload multiple files to media libraries at once. The following example uses Windows Explorer to connect to an FTP and upload files. However, you can use other FTP clients to upload files to your website as well.

To upload multiple files into a media library

1. Open Windows Explorer by pressing WinKey + E.

2. Click into the address (path) bar.

3. Fill in the FTP address of the location of your website.

   

4. Press ENTER.

5. Fill in your credentials.

   

6. Click Log on.

7. Navigate to <web project>\<site name>\media\<root library folder>.

8. Copy the files that you want in the media library to the folder or to a sub-folder.

   

You can now see the files you uploaded when editing your media library in the Media libraries application. To be able to use these files, you need to register them in the system’s database as described below.

Registering files uploaded to media library using FTP

Now that you copied the files into the media library, you need to register them in the database.

1. Open the Media libraries application.

2. Edit () the media library in which you want to register the uploaded files. The Media library opens.

3. Choose the folder into which you copied the files.

   Unregistered files are marked with the warning () icon indicating that they have not yet been imported—registered in the system database. The files that you import are not physically copied into the database, they remain in the file system only and a record linking to the physical file is created in the database.

4. Select the files that you want to import.

   You can also import the files one by one by clicking the warning () icon.

5. In the first drop-down list under the list of files, choose Selected files.

6. In the second drop-down list under the list of files, choose Import.

   

7. Click OK. The File import dialog opens.

8. Adjust the image properties before importing.

9. Click Import file.

10. Repeat the procedure for all the files you chose to import.

Now that you imported the files, you can manipulate them as you would any other files in the media library.