Multiple document operations

You can perform multiple document operations in the Pages application or directly on Live site (using On-site editing). To perform a multiple document operation:

  1. List the documents that you want to perform the operation on. You can list documents:

    1. In the Pages application
      – OR –
    2. On a Live site
  2. Perform the multiple document operation
     
Listing documents

Listing documents in the Pages application

  1. Open the Pages application.
  2. Click on the document under which you want to list documents.
  3. Switch to Listing mode.

    Switching to Listing mode

  4. In the Document type drop-down list, select the Document type that you want to list. Do not choose any document type if you want to view all the documents in the system.
  5. Use the filter to adjust the listed documents.
  6. If you want to list documents from all levels under the selected document (descendant documents), turn the Show all levels check box on.

  7. Click Search.

    Filtering documents in Listing mode

The system lists all the documents based on the criteria you specified in the filter.

Listed documents

Listing documents on the Live site

  1. Log on to the Live site.
  2. Navigate to the document under which you want to list documents.
  3. Click on Edit page in the top left corner.
  4. Click on Browse. The Document listing dialog box opens.
  5. In the Document type drop-down list, select the Document type that you want to list. Do not choose any document type if you want to view all the documents in the system.
  6. Use the filter to adjust the listing.
  7. If you want to list documents from all levels under the selected document (descendant documents), turn the Show all levels check box on.

    Filtering documents in Listing mode
     
  8. Click Search.

Listed documents

Performing multiple document operations

Now that you listed documents, you can perform one of the following multiple document operations on them:

Moving, Copying and Linking multiple documents

The following example shows how you can move, copy and link multiple listed documents at once.

  1. Select the documents on which you want to apply the action. To select the documents, turn the check box next to the documents on. If you want to apply the action on all the listed documents, leave the check boxes off.
  2. In the first drop-down list under the listed documents, choose whether you want to perform the action on Selected documents or All documents.
  3. In the second drop-down list, choose Move, Copy or Link.
  4. Click OK. The Move/Copy/Link document dialog opens based on the action that you chose.

    Copying multiple documents

  5. In the Site drop-down list, select the site to which you want to move/copy/link the documents. 
  6. In the content tree on the left, choose where you want to move/copy/link the documents or Select the document in the listing on the right.
  7. Click Move/Copy/Link.

You have moved, copied or linked the specified documents.

Deleting multiple documents

The following example shows how you can delete multiple listed documents at once.

  1. Select the documents on which you want to apply an action. To select the documents, turn the check box next to the documents on. If you want to apply the action on all the listed documents, leave the check boxes off.
  2. In the first drop-down list under the listed documents, choose whether you want to perform the action on Selected documents or All documents.
  3. In the second drop-down list, choose Delete.
  4. Click OK. The Delete multiple documents dialog opens.

    Deleting multiple documents

  5. Specify the deletion options. The options available in the dialog differ based on the document types you are deleting. 
  6. Click Yes to confirm.

You have deleted the specified documents.

Publishing multiple documents

The following example shows how you can publish multiple listed documents at once.

Only a users with the Global administrator privilege level or the Manage workflow permission for the Content module can perform this action.

  1. Select the documents on which you want to apply an action. To select the documents, turn the check box next to the documents on. If you want to apply the action on all the listed documents, leave the check boxes off.
  2. In the first drop-down list under the listed documents, choose whether you want to perform the action on Selected documents or All documents.
  3. In the second drop-down list, choose Publish.
  4. Click OK. The Publish dialog opens.

    Publishing multiple documents


  5. Specify the publishing options.
  6. Click Yes to confirm. 

You have published the specified documents.

Archiving multiple documents

The following example shows how you can archive multiple listed documents at once.

Only a users with the Global administrator privilege level or the Manage workflow permission for the Content module can perform this action.

  1. Select the documents on which you want to apply an action. To select the documents, turn the check box next to the documents on. If you want to apply the action on all the listed documents, leave the check boxes off.
  2. In the first drop-down list under the listed documents, choose whether you want to perform the action on Selected documents or All documents.
  3. In the second drop-down list, choose Archive.
  4. Click OK. The Archive dialog opens.

    Archiving multiple documents

  5. Specify the archiving options.
  6. Click Yes to confirm.

You have archived the specified documents.

Translating documents in a batch (Sending documents for translation in a batch)

The following example shows how you send multiple listed documents for translation.

  1. Select the documents on which you want to apply an action. To select the documents, turn the check box next to the documents on. If you want to apply the action on all the listed documents, leave the check boxes off.
  2. In the first drop-down list under the listed documents, choose whether you want to perform the action on Selected documents or All documents.
  3. In the second drop-down list, choose Translate.
  4. Click OK. The Translate document(s) dialog opens.

    Translating multiple documents

  5. Specify the translation options. 
  6. Click Translate to confirm.

You have sent the specified documents for a translation.