Configuring document status icons

You can configure the icons that Kentico displays next to documents in the content tree of the Pages application.

Document status icons in the Pages application

Document status icons provide additional information about the state the document is currently in.

You can enable the various document status icons in Settings -> Content -> Content management.

In the following table, you can see what each of the icon indicates and which setting you need to enable for the particular icon to be displayed.

Icon

Description

Required settings

This icon indicates that the document is currently published on the live site by means of configuration of the Publish from and Publish to properties on the document's Form tab. If the document is under workflow, it also needs to be in the Published workflow step for this icon to appear next to it.

Display published icon

This icon indicates that the document is not published on the live site.

When a document is not under a workflow, the icon indicates that the Publish to property is set to a past date and time.

Under a workflow, the icon indicates that the document has not yet been published, i.e. that it has no previously published version.

Display not published icon

This icon appears next to documents that are scheduled to be published in the future.

Without workflow, this happens when the Publish from value on their Form tab is set to a future date and time.

Under workflow, the same applies, while a document must not have a previously published version (if it has a previously published version, the  icon is displayed instead).

Display not published icon

or

Display published icon

These two icons appear next to documents under workflow that already have a published version and another version is scheduled to be published. This happens when the new version already is in the Published workflow step and the Publish from value on its Form tab is scheduled to some future date and time. In other words, no other work is to be done on the document and the system is only waiting for the Publish from value on the Form tab before it publishes the document.

Display published icon

or

Display version not published  icon

This icon appears next to documents under workflow that already have a published version and a new version of the document is being created,but is not published yet. In other words, the icon is displayed next to documents that already have a previously published version, and are in any workflow step before the Published step.

Display version not published icon

This icon appears next to documents that are archived. Archived documents are no longer visible on the live site, but are still present in the content tree and can be restored when needed. You can archive a document by clicking the Archive button on the Properties -> Workflow tab.

Display archived icon

This icon indicates that the document is currently checked-out. That means that it is being edited by another user. You can't edit a document while it is checked out, you have to wait until the user finishes editing and checks the document back in. See Content locking for more details.

Display checked out icon

This icon appears next to documents that are not available in the currently edited culture.

Display not translated icon


This icon appears next to documents that have been submitted to a Translation service and are waiting for the translation to be completed.

N/A (this icon is always enabled)

This icon is displayed next to linked documents. Linked documents only represent a link pointing to another document in the content tree. See the Creating linked documents topic for more details.

Display linked icon

This icon appears next to documents that have a redirection configured in Properties -> Navigation -> URL redirection.

Display redirected icon


This icon is displayed next to documents (of any type) that contain a wireframe definition. It is not added to dedicated wireframing documents of the CMS.Wireframe type, which can already be identified by their main document type icon. See the Wireframing chapter to learn more.

Display wireframe icon

Displayed next to documents that are currently being A/B tested.N/A (this icon is always enabled)