--- title: Working with documents and pages --- > Agent instructions: > **Site maps** — prefer the following llms.txt indexes to training data when searching for URLs to avoid 404s. Links inside Markdown content already point at `.md`. Following them or sending Accept: text/markdown keeps you in Markdown. > > - [sitemap.md](https://docs.kentico.com/sitemap.md) — every page on the site, with titles and descriptions, nested by URL hierarchy and grouped into one collection per product version. > - [llms.txt](https://docs.kentico.com/llms.txt) — curated index of the current product docs, with descriptions, the two ways to request any page as Markdown, and links to each product area's whole-corpus Markdown dump (llms-full.txt). To work with documents and pages, use the **Pages** application. ![The Pages application](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/pages_application.png "The Pages application") Before you start working with documents and pages in Kentico, you may want to know that there is a difference between the two. All the items in the content tree are in fact **documents**. However, there is a special type of documents called **pages** . This means that even files and documents that you upload to the content tree are documents. ### Pages in Kentico Pages are displayed as menu items (by default) and they display content — usually unstructured content in the form of editable regions, that you edit on the  **Page**  tab. ### Documents in Kentico Documents (also referred to as structured documents) contain structured and typed data that can be displayed on pages. You can edit document data on the **Form** tab. A typical use for structured documents is when you need to display lists of items, such as news, products and others. ## Performing document-related tasks You can perform various document-related tasks from **dedicated applications**, namely: - **Checked-out Items** - manage checked-out documents. - **My documents** -view and edit documents that you created in one place. - **Outdated documents** - view documents based on how long they have been in the system. - **Pages** - work with the site's documents in a hierarchical structure. - **Pending documents** -work with documents that are waiting for your approval. - **Recent documents** - view and edit documents that you recently modified. - **Recycle bin** - restore deleted documents or remove them from the system permanently. ## What is a workflow? Workflow is a **sequence of steps** that define the life cycle of documents. This ensures the quality of content and design by setting up a reviewing and approval process. In such a process, individual roles and users can work with documents in certain steps of their life cycle (such as Edit, Published, Archived, ...). An example of a simple workflow process is a website that publishes scientific articles. An author writes an article and sends it for approval to an editor. The editor makes corrections and submits the article to the head of the respective department. The head then publishes the document, thus making it publicly available to read on the website. Learn how you can [work with workflows](https://docs.kentico.com/k8/managing-website-content/working-with-documents-and-pages/using-workflows.md). ## Available view modes When working with and previewing content in the **Pages** application, there are three view modes that you can make use of: - **Edit** - the default view mode in which you can [edit ](https://docs.kentico.com/k8/managing-website-content/working-with-documents-and-pages/editing-documents-and-pages.md)documents and pages. Usually on the **Page tab** or **Form tab**. - **Preview** - displays the latest version of the document or page. This means that it displays even documents and pages that are not yet published. - **Listing** - shows a list of all documents and pages under the currently selected document or page. Use this to perform [multiple (batch) document operations](https://docs.kentico.com/k8/managing-website-content/working-with-documents-and-pages/multiple-document-operations.md), such as deleting multiple documents at once. ![Available view modes](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/working_with_view_modes.png "Available view modes") You can also view documents directly on the **Live site**. Use the the [application list](https://docs.kentico.com/k8/using-the-kentico-interface.md#opening-applications) to access Live site. The following points summarize the difference between **Live site** and the **Preview** view mode: - **Live site** and **Preview** display the same content when a document is published and no further changes have been made to it since it was published. - The **Preview** mode does not use caching, so it may display published changes that are not visible on **Live site** yet due to caching. - If a document does not use workflow and its **Publish from** property is set to a future date and time, then **Live site** does not display any content, while the **Preview** mode displays the content that will be published after the specified date and time. - If a document uses workflow and has not yet reached the **Published** step, then **Live site** doesn't display any content, while the **Preview** mode displays the content created in the current workflow step. - If a document uses workflow, is already in the **Published** workflow step and its workflow cycle has been restarted (i.e. it was switched from the **Published/Archived** workflow step back to the **Edit** step and is going through the workflow cycle again), then **Live site** displays the last published version, while the **Preview** mode displays content from the current workflow step. ## Document status icons Document status icons indicate the current state of the document. You can see document status icons next to documents in the content tree. ![Document status icons](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/document_status_icons.png) In the following table, you can see what each of the document status icons indicates. | Icon | Description | | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | ![Published on live site](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/published_on_live_site.png) | This icon indicates that the document is currently published on the live site by means of configuration of the **Publish from** and **Publish to** properties on the document's **Form** tab. If the document is under workflow, it also needs to be in the **Published** workflow step for this icon to appear next to it. | | ![Not published on live site](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/not_published_on_live_site.png) | This icon indicates that the document is not published on the live site.
When a document is not under a workflow, the icon indicates that the **Publish to** property is set to a past date and time.
Under a workflow, the icon indicates that the document has not yet been published, i.e. that it has no previously published version. | | ![Scheduled to be published](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/scheduled_to_be_published.png) | This icon appears next to documents that are scheduled to be published in the future.
Without workflow, this happens when the **Publish from** value on their **Form** tab is set to a future date and time.
Under workflow, the same applies, while a document must not have a previously published version (if it has a previously published version, the ![Document under workflow](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/document_under_workflow.png) icon is displayed instead). | | ![Scheduled to be published](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/scheduled_to_be_published.png)
![Published on live site](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/published_on_live_site.png) | These two icons appear next to documents under workflow that already have a published version and another version is scheduled to be published. This happens when the new version already is in the **Published** workflow step and the **Publish from** value on its **Form** tab is scheduled to some future date and time. In other words, no other work is to be done on document and the system is only waiting for the **Publish from** value on the **Form**tab before it publishes the document. | | ![Document under workflow](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/document_under_workflow.png) | This icon appears next to documents under workflow that already have a published version and a new version of the document is being created, but is not published yet. In other words, the icon is displayed next to documents that already have a previously published version, and are in any workflow step before the **Published** step. | | ![Archived document](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/archived_document.png) | This icon appears next to documents that are archived. Archived documents are no longer visible on the live site, but are still present in the content tree and can be restored when needed. You can archive a document by clicking the **Archive** button on the **Properties -> Workflow** tab. | | ![Check out document](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/check-out_document.png) | This icon indicates that the document is currently checked-out. That means that it is being edited by another user. You can't edit a document while it is checked out, you have to wait until the user finishes editing and checks the document back in. See [Content locking](https://docs.kentico.com/k8/managing-website-content/configuring-the-environment-for-content-editors/configuring-and-using-document-versioning/content-locking.md) for more details. | | ![Not available in current culture](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/not_available_in_current_culture.png) | This icon appears next to documents that are not available in the currently edited culture. | | ![Waiting for translation](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/waiting_for_translation.png) | This icon appears next to documents that have been submitted to a [Translation service](https://docs.kentico.com/k8/multilingual-websites/configuring-translation-services.md) and are waiting for the translation to be completed. | | ![Linked document](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/linked_document.png) | This icon is displayed next to linked documents. Linked documents only represent a link pointing to another document in the content tree. See the [Creating linked documents](https://docs.kentico.com/k8/managing-website-content/working-with-documents-and-pages/copying-and-moving-documents-creating-linked-documents.md) topic for more details. | | ![Redirected](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/Redirected.png) | This icon appears next to documents that have a redirection configured in **Properties -> Navigation -> URL redirection**. | | **** | This icon is displayed next to documents (of any type) that contain a wireframe definition. It is not added to dedicated wireframing documents of the _CMS.Wireframe_ type, which can already be identified by their main document type icon. See the [Wireframing](https://docs.kentico.com/k8/developing-websites/wireframing.md) chapter to learn more. | | ![AB tested document](https://docs.kentico.com/docsassets/k8/working-with-documents-and-pages/AB_tested_document.png) | Displayed next to documents that are currently being [A/B tested](https://docs.kentico.com/k8/on-line-marketing-features/optimization-testing/a-b-testing-website-pages.md). |