Configuring content versioning without workflow

You can use versioning without actually using any workflow steps. In other words, it is possible to have a new page version created whenever a page is modified and saved. However, you still need to apply a workflow to the desired pages.

Enabling content versioning

To enable content versioning without workflow:

  1. Enable the Automatically publish changes option either when creating a new workflow, or when editing a workflow on its General tab in the Workflows application.

    • With this option enabled, custom steps can’t be created on the Steps tab.
  2. Apply the workflow to the desired pages.

From the end-user point of view, editing a page using versioning without workflow is the same as if the page was using no workflow at all. The Submit to approval, Approve and Reject buttons are not displayed on the page editing form - only the standard Save button is available.

On the Properties -> Workflow tab of a particular page, you can recognize a page using versioning without workflow by the “Any change to the page is automatically published.” sentence. You may also notice that the page remains in the Published step all the time until it gets archived.

Page configured to use versioning without workflow