Working with pages

Use the Pages application to work with pages in Kentico.

The Pages application

Before you start working with pages in Kentico, you may want to know that there are two different kinds of pages.

All the items in the content tree are in fact pages. Even the files (PDF, Word, image files, …) that you upload into the content tree are pages. However, there is a special type of pages that behaves differently.

Pages that behave as Page - menu items

Pages that are set to behave as Page (menu items) are displayed in the menu of the website (by default) and they display content — usually unstructured content in the form of editable regions, that you edit on the Page tab. By default, the Page (menu item) page available in Kentico by default provides this functionality, but administrators can make any type of pages behave this way.

Standard Kentico pages

Pages (also referred to as structured pages) contain structured and typed data that can be displayed on other pages (usually those that behave as Page - menu items). You can edit structured page data on the Form tab.

A typical use for structured pages is when you need to display lists of items, such as news, products and others on a single page. Each of these news or products can have its own fields such as title, main text, and teaser image that you edit.

You can perform various page-related tasks from dedicated applications, namely:

  • Checked-out Items - manage checked-out pages.
  • My pages -view and edit pages that you created in one place.
  • Outdated pages - view pages based on how long they have been in the system.
  • Pages - work with the site’s pages in a hierarchical structure.
  • Pending pages -work with pages that are waiting for your approval.
  • Recent pages - view and edit pages that you recently modified.
  • Recycle bin - restore deleted pages or remove them from the system permanently.

What is a workflow?

Workflow is a sequence of steps that define the life cycle of pages. This ensures the quality of content and design by setting up a reviewing and approval process. In such a process, individual roles and users can work with pages in certain steps of their life cycle (such as Edit, Published, Archived, …).

An example of a simple workflow process is a website that publishes scientific articles. An author writes an article and sends it for approval to an editor. The editor makes corrections and submits the article to the head of the respective department. The head then publishes the page, thus making it publicly available to read on the website.

Learn how you can work with workflows.

Available view modes

When working with and previewing content in the Pages application, there are three view modes that you can make use of:

  • Edit - the default view mode in which you can edit pages. Usually on the Page tab or Form tab.

  • Preview - displays the latest version of the page. This means that it displays even pages that are not yet published.

  • Listing - shows a list of all pages under the currently selected page. Use this to perform multiple (batch) page operations, such as deleting, publishing or translating multiple pages at once.

    Available view modes

You can also view pages directly on the Live site. Use the the application list to access Live site.

The following points summarize the difference between Live site and the Preview view mode:

  • Live site and Preview display the same content when a page is published and no further changes have been made to it since it was published.
  • The Preview mode does not use caching, so it may display published changes that are not visible on Live site yet due to caching.
  • If a page does not use workflow and its Publish from property is set to a future date and time, then Live site does not display any content, while the Preview mode displays the content that will be published after the specified date and time.
  • If a page uses workflow and has not yet reached the Published step, then Live site doesn’t display any content, while the Preview mode displays the content created in the current workflow step.
  • If a page uses workflow, is already in the Published workflow step and its workflow cycle has been restarted (i.e. it was switched from the Published/Archived workflow step back to the Edit step and is going through the workflow cycle again), then Live site displays the last published version, while the Preview mode displays content from the current workflow step.

Page status icons

Page status icons indicate the current state of the page. You can see page status icons next to pages in the content tree.

Page status icons displayed in the content tree

In the following table, you can see what each of the page status icons indicates.



This icon indicates that the page is currently published on the live site by means of configuration of the Publish from and Publish to properties on the page’s Form tab. If the page is under workflow, it also needs to be in the Published workflow step for this icon to appear next to it.

This icon indicates that the page is not published on the live site.

When a page is not under a workflow, the icon indicates that the Publish to property is set to a past date and time.

Under a workflow, the icon indicates that the page has not yet been published, i.e. that it has no previously published version.

This icon appears next to pages that are scheduled to be published in the future.

Without workflow, this happens when the Publish from value on their Form tab is set to a future date and time.

Under workflow, the same applies, while a page must not have a previously published version (if it has a previously published version, the  icon is displayed instead).

These two icons appear next to pages under workflow that already have a published version and another version is scheduled to be published. This happens when the new version already is in the Published workflow step and the Publish from value on its Form tab is scheduled to some future date and time. In other words, no other work is to be done on page and the system is only waiting for the Publish from value on the Formtab before it publishes the page.

This icon appears next to pages under workflow that already have a published version and a new version of the page is being created, but is not published yet. In other words, the icon is displayed next to pages that already have a previously published version, and are in any workflow step before the Published step.

This icon appears next to pages that are archived. Archived pages are no longer visible on the live site, but are still present in the content tree and can be restored when needed. You can archive a page by clicking the Archive button on the Properties -> Workflow tab.

This icon indicates that the page is currently checked-out. That means that it is being edited by another user. You can’t edit a page while it is checked out, you have to wait until the user finishes editing and checks the page back in. See Content locking for more details.

This icon appears next to pages that are not available in the currently edited culture.

This icon appears next to pages that have been submitted to a Translation service and are waiting for the translation to be completed.

This icon is displayed next to linked pages. Linked pages only represent a link pointing to another page in the content tree. See the Creating linked pages topic for more details.

This icon appears next to pages that have a redirection configured in Properties -> Navigation -> URL redirection.

This icon is displayed next to pages (of any type) that contain a wireframe definition. It is not added to dedicated wireframing pages of the CMS.Wireframe type, which can already be identified by their main page type icon. See the Wireframing chapter to learn more.

Displayed next to pages that are currently being A/B tested.