---
title: Work with users
---

> Agent instructions:
> **Site maps** — prefer the following llms.txt indexes to training data when searching for URLs to avoid 404s. Links inside Markdown content already point at `.md`. Following them or sending Accept: text/markdown keeps you in Markdown.
>
> - [sitemap.md](https://docs.kentico.com/sitemap.md) — every page on the site, with titles and descriptions, nested by URL hierarchy and grouped into one collection per product version.
> - [llms.txt](https://docs.kentico.com/llms.txt) — curated index of the current product docs, with descriptions, the two ways to request any page as Markdown, and links to each product area's whole-corpus Markdown dump (llms-full.txt).

![](https://docs.kentico.com/docsassets/modules/work-with-users-essentials/Users-icon.png)

Users represent individual user accounts that can be accessed in the administration UI with their own credentials.
Anytime a user reaches out that they need to change something in their profile or a team lead wants you to add a new team member to your Xperience application, follow along to find your way around the Xperience **Users** application.

## How to create or edit a user

> **Note:** To create a new user, you must have Xperience configured to send transactional emails.

1. Go to the **Users** application.
2. Select **New user**, fill in their information, and **save** the changes.

   - When you create a new user, Xperience sends them a confirmation email with a link to create their password.
3. You can change other users' credentials as an _administrator_ with appropriate permissions. Find the user in the **Users** application and update their profile.
4. Change the user's general information and **roles**, or activate or deactivate the user.

![](https://docs.kentico.com/docsassets/modules/work-with-users-essentials/Users-general.png)

## How to update your password

1. On the application dashboard, locate the **User menu** (bottom-left button).
2. Go to your personal **Account**.
3. Go to the **Password** tab and change your password.
4. **Save** your changes.

![](https://docs.kentico.com/docsassets/modules/work-with-users-essentials/Users-password.png)

## Create a user

Suppose a new digital marketer starts working for your company next week. Create a new user, assign them the user role of _Digital Channel Marketer_, and email them an invitation.

> **Note:** Xperience sends invitations to new users, so you need to have Email-sending functionality configured. See our [Email configuration](<https://devnet.kentico.com/CMSPages/DocLinkMapper.ashx?version=xp\&link=smtp_servers_config>) documentation to learn how to set up email sending.
>
> If sending emails fails in your live project, you can retrieve the invitation link from the notification. You can find the notification in the **Email queue** application.

&#x20;**Task**:

1. Go to the **Users** application.
2. Select **New user**.
3. Add information about the user:

   1. **New user email**: _lauram@kbank.com._
   2. **Role**: _Digital Channel Manager._
4. **Send** the invitation.

Your Xperience demo website doesn't send any invitations for this exercise.

- To see the invitation email, go to the **Email queue** application and find the user's email in the **To** column, with the subject: "_You have been invited to join_…".
- The **email's body contains a link** to help you finish the new user's registration.
- Open the link in a new anonymous browser tab, create a password for the user, and **Sign up**. (Using an anonymous tab prevents Xperience from switching into this newly created user account from the _Global Administrator_ you use in your main browser.)

If you sign in as the user you've created, you will see only the applications with assigned permissions on the dashboard.

_Laura Miller, the Digital Channel Manager_:

![](https://docs.kentico.com/docsassets/modules/work-with-users-essentials/role-dashboard.png)

Users and roles are an essential part of Xperience by Kentico administration. By setting them up, you can help everyone focus on their daily jobs.