---
title: Manage form submissions
---

> Agent instructions:
> **Site maps** — prefer the following llms.txt indexes to training data when searching for URLs to avoid 404s. Links inside Markdown content already point at `.md`. Following them or sending Accept: text/markdown keeps you in Markdown.
>
> - [sitemap.md](https://docs.kentico.com/sitemap.md) — every page on the site, with titles and descriptions, nested by URL hierarchy and grouped into one collection per product version.
> - [llms.txt](https://docs.kentico.com/llms.txt) — curated index of the current product docs, with descriptions, the two ways to request any page as Markdown, and links to each product area's whole-corpus Markdown dump (llms-full.txt).

You can view, manage, filter, and export form submissions in the **Forms** application.

## View form submissions

1. Open the **Forms** application.
2. **Edit** a form by selecting it from the listing.
3. Select **Submissions**.

   ![Submissions tab location](https://docs.kentico.com/docsassets/modules/manage-form-submissions/FormBuilder_Submissions.png "Submissions tab location")
4. The **Submissions** tab opens, listing individual submissions.

   ![The Submissions tab](https://docs.kentico.com/docsassets/modules/manage-form-submissions/FormBuilder_SubmissionsTab.png "The Submissions tab")

On the _Submissions_ tab, you can:

- Order the submitted data according to individual fields using the column headers.
- Search for specific submissions using the search bar at the top of the page.
- Filter submissions according to when they were received. Set the **Form inserted** _From_ and _To_ values. Both values allow you to select a time in addition to a date.
- Select individual submissions and view their details. If the form allows users to upload files, you can also view or download the submitted attachment using the link displayed next to the uploader field.

> **Note:** The _Submissions_ listing only displays fields that store text. Fields based on other data types, such as numbers, check boxes, or dates, are visible in the detail of each submission and in [exported files](#export-form-submissions).

## Export form submissions

You can export submitted data into a CSV file, for example to analyze the results in a spreadsheet application or to pass the data to another system.

> **Note:** Exporting requires the _Export_ [permission](https://docs.kentico.com/documentation/developers-and-admins/configuration/users/role-management.md) for the **Forms** application. Without the permission, the **Export** button is disabled.

1. Open the **Forms** application.
2. Select a form from the listing.
3. Select **Submissions**.
4. (Optional) Use the search bar or filter to limit the set of submissions.
5. Select **Export**.
6. In the **Export data** dialog, select the columns you want to include. All columns are selected by default.

   ![Export data dialog](https://docs.kentico.com/docsassets/modules/manage-form-submissions/FormBuilder_Export.png "Export data dialog")
7. Confirm by selecting **Export**.

The system generates the file and your browser downloads it. The file name consists of the form's code name with _-submissions_ appended, for example _DancingGoatContactUs-submissions.csv_.

### What the export contains

- **The columns you select in the Export data dialog.** The dialog offers all fields of the form, not only the fields displayed in the _Submissions_ listing. reCAPTCHA fields are the only exception, because they do not hold data submitted by visitors.
- **All submissions matching the current search term and filter**, not only the submissions on the currently displayed page. The submissions are exported in the order in which the listing is sorted.

Values are exported in the following formats:

- Individual values are separated by commas (`,`).
- Fields where visitors choose from predefined options, such as drop-down lists, radio buttons, and multiple choice fields, export the text of the selected options as displayed to visitors. Multiple selected options are separated by commas.
- Fields where visitors select a single check box export as the equivalent of _Yes_ or _No_ in your configured [Admin UI language](https://docs.kentico.com/documentation/business-users/manage-your-user-profile.md).
- Consent agreement fields export as the equivalent of _Agreed_ or _Not agreed_ in your configured Admin UI language.
- Dates and times export in the YYYY-MM-DD HH:MM:SS format, in the time zone of your browser.
- Uploaded files are not included in the export. The corresponding column contains the original name of the uploaded file. To view or download attachments, open the detail of the individual submissions.
- Fields based on [custom data types](https://docs.kentico.com/documentation/developers-and-admins/customization/field-editor/data-types.md) export the stored value unformatted. Developers can adjust how such values appear, see [Provide text representations of component values](https://docs.kentico.com/documentation/developers-and-admins/development/builders/form-builder/form-components.md#provide-text-representations-of-component-values).

> **Note:** To prevent submitted values from running as formulas when you open the file in a spreadsheet application, values that start with `=`, `+`, `-`, `@`, a tab, or a carriage return are prefixed with an apostrophe (`'`). The apostrophe is added only to the exported file, it is not part of the submitted data.

### Export limit

A single export can contain at most **50,000 submissions**.

If the filtered listing contains more submissions, the **Export** button is disabled. Use the search bar or filter to limit the listing, then repeat the export for each part of the data.

> **Info:** **For developers**
>
> You can run custom code every time a user exports data, for example to keep an audit record of who exported which data. See [Handle form data export events](https://docs.kentico.com/documentation/developers-and-admins/customization/handle-global-events/handle-form-events.md#handle-form-data-export-events).